Job ID 3077
Career Level Intermediate
Experience 3-5 Years
EHN Canada is the nation’s largest private network of industry-leading mental health, trauma, and addiction treatment facilities, each with a passion for providing quality treatment for Canadians. We are committed to both caring for our patients and supporting their loved ones. With over 100 years of collective experience, our inpatient, outpatient, and online programs are offered across the country, providing essential compassionate care to patients wherever they are. EHN Canada prides themselves on providing both excellent and accessible care to all Canadians.
Learn more at ehncanada.com
Be part of the work that’s changing lives.
Position Overview: An Office Administrator plays a pivotal role in ensuring the smooth and efficient operation of an office environment. They are responsible for managing various administrative tasks and providing support to employees, management, and visitors. This role is critical in maintaining organizational effectiveness and productivity.
- Manage and organize office documents, files, and records.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Schedule and coordinate meetings, appointments, and conferences.
- Assist with travel arrangements and accommodation bookings for employees.
- Maintain office supplies and place orders as necessary.
Reception and Front Desk Duties:
- Greet and assist visitors, clients, and employees with a friendly and professional demeanor.
- Answer and redirect phone calls, taking messages when required.
- Ensure the reception area is clean, organized, and presentable.
- Oversee office maintenance and repairs, liaising with vendors and service providers.
- Monitor and manage office equipment repairs and updates as needed ensuring they are in working order.
- Coordinate office security, including access control and visitor management.
Data Entry and Record Keeping:
- Maintain accurate and up-to-date records of employees, clients, and other relevant information.
- Handle data entry tasks and document management efficiently.
- Assist with onboarding and offboarding processes for employees.
- Manage HR-related paperwork, such as employee records.
- Create and update spreadsheets, reports, and presentations as needed.
- Distribute internal office communications.
- Maintain and update the office intranet and bulletin boards with relevant information.
Compliance and Policy Adherence:
- Ensure the office complies with relevant policies and regulations, such as health and safety standards.
- Assist in maintaining and updating office policies and procedures.
- High school diploma or equivalent; a college degree in a related field is a plus.
- Proven experience in office administration or a similar role.
- Proficiency in office software applications, such as Microsoft Office Suite.
- Strong organizational, time management, and multitasking skills.
- Excellent communication and interpersonal skills.
- Bilingual (English and French) an asset
- Attention to detail and the ability to work independently and as part of a team.
- Knowledge of basic financial and accounting principles may be required for some roles.
An Office Administrator is a vital part of any organization, helping create a well-organized and efficient work environment. They play a key role in supporting the daily operations and contribute to the overall success of the company.
Employee Benefits and Perks:
- Comprehensive benefits package, including a yearly allowance of $1,500 for mental health and addiction services, as well as $500 per service for various paramedical services, such as massage and physiotherapy
- 24/7 Employee Assistance Program through LifeWorks
- Competitive paid time off policies, including a paid day off on your birthday
- Access to in-house fitness facilities where applicable or discounted external gym memberships
- Remote or hybrid work models for eligible employees
- Perks and discounts with Perkopolis – entertainment, home/auto/pet insurance
- Personal and professional development through our Education Support Assistance program
- Nationwide presence allows for supportive relocation opportunities
- Defined Benefit pension through CAAT with up to a 4% employer contribution
- Maternity and parental leave top-up
- Access to discounts at Kids & Co. Daycare
EHN Canada is an employment equity employer.